PandaDoc Pricing and a Free Alternative for Agencies

built for agencies, not enterprises

PandaDoc is built for large sales teams managing contracts and signatures. If you run an agency and just need to send great-looking proposals fast, it’s overkill. Propopad is a free PandaDoc alternative that creates branded proposals in 60 seconds with flat pricing and no per-seat fees.

Try Propopad free → See comparison

Your first proposal is free. No credit card required.

In this guide7 sections

1. 01PandaDoc was not designed for agency proposals
2. 02PandaDoc vs Propopad for agencies
3. 03What you get with this free PandaDoc alternative
4. 04Stop paying per seat
5. 05How other alternatives compare
6. 06Common questions about switching from PandaDoc
7. 07Try the PandaDoc alternative built for your agency

PandaDoc was not designed for agency proposals

PandaDoc is a document automation platform built for enterprise sales teams. It handles contracts, forms, quotes, and signatures across departments. That is a lot of power, but if you run a 5-person marketing agency, most of it goes unused while you still pay per seat.

Per-seat pricing adds up fast

PandaDoc’s Business plan costs $49/user/month. A 5-person agency pays $245/month before sending a single proposal. In contrast, Propopad’s Pro plan is $39/month total for the same team, billed yearly, or $59 billed monthly.

Too complex for what you need

PandaDoc offers CPQ, approval workflows, and document routing for large teams. However, agencies just need to select services, set pricing, and send. Propopad does that in under a minute.

Generic templates, not agency templates

PandaDoc templates are built for contracts and quotes. On the other hand, Propopad comes with 30 pre-built marketing service modules (SEO, social media, branding, web design) with pricing and deliverables ready to go.

No mixed pricing support

Agencies frequently combine a one-time project fee with a monthly retainer. However, PandaDoc was not built for this. Propopad handles fixed, retainer, and mixed pricing natively in every proposal.

PandaDoc vs Propopad for agencies

PandaDoc is a strong platform for enterprise document management. Propopad is a free PandaDoc alternative designed specifically for agencies that send proposals, not contracts.

What you get with this free PandaDoc alternative

Propopad replaces the parts of PandaDoc that agencies actually use: proposal creation, branding, pricing, tracking, and e-signatures. It skips the enterprise features you are paying for but never touch.

60-second proposals

Scan your website during onboarding and Propopad extracts your logo, brand colors, services, and testimonials. Select a client, pick services, and send.

30 service modules

Pre-built modules for SEO, social media, branding, web design, content marketing, paid ads, and more. Each includes pricing, deliverables, and scope.

Mixed pricing

Combine a $15,000 website build with a $3,000/mo SEO retainer in one proposal. Subtotals and totals calculate automatically.

Tiered packages

Present Basic, Standard, and Premium options with a “Recommended” badge. Clients choose a package instead of negotiating a single price.

Toggleable add-ons

Let clients toggle optional services on or off inside the proposal. The total updates in real time without needing a revised version.

E-signatures and tracking

Clients sign directly in the proposal. Track which sections they read, how long they spend on each, and get notified when they accept.

Stop paying per seat

PandaDoc charges per user. Propopad charges per team. This is the biggest reason agencies choose Propopad as a free PandaDoc alternative over enterprise-priced tools.

Propopad prices shown are annual billing. PandaDoc Business plan at $49/user/month (annual).

How other alternatives compare

If you are exploring a PandaDoc alternative, you are probably also looking at these tools. Here is how they stack up for agencies.

Proposify

Strong proposal tool with good templates and analytics. Per-user pricing starting at $19/user/month. Built for sales teams, not specifically for agencies. No mixed pricing or service module library.

Better Proposals

Clean design-focused proposal tool. Per-user pricing starting at $19/user/month. Good templates but no pre-built service modules. Does not support mixed project and retainer pricing natively.

Qwilr

Interactive web-based proposals with strong design. Starts at $35/user/month. Aimed at sales teams. Good for one-off quotes but limited support for ongoing retainer pricing structures agencies use.

Nusii

Simple proposal software for agencies and freelancers. Team pricing at $49/month for 5 users. Good simplicity but fewer templates, no website scanning onboarding, and no tiered package support.

All of these are solid tools. But if you specifically run an agency with 2-15 people and want the fastest path from deal to signed proposal, Propopad was built for that exact workflow.

Common questions about switching from PandaDoc

Is Propopad really a free PandaDoc alternative?

Yes. Propopad has a free plan that includes one proposal with e-signatures, the Classic template, and full editing. No credit card required. You can create and send a complete branded proposal without paying anything. Paid plans start at $19/month (annual) when you need more proposals, users, or premium templates — see Propopad pricing for the plan-by-plan detail.

Can I import my contacts from PandaDoc?

Propopad does not have a direct PandaDoc import. However, if you use HubSpot or Pipedrive as your CRM, Propopad connects directly and imports your contacts and deals from there. You can also add clients manually during proposal creation.

What makes Propopad different from other PandaDoc competitors?

Every PandaDoc competitor (Proposify, Better Proposals, Qwilr) is built for general sales teams. Propopad is the only alternative designed specifically for agencies. It comes with 30 pre-built marketing service modules, supports mixed project and retainer pricing, and uses flat team pricing instead of per-seat fees.

Does Propopad support e-signatures?

Yes, on every plan including free. Clients sign directly in the proposal with a digital signature. Both parties receive a signed copy automatically.

Can I combine a project fee with a monthly retainer in one proposal?

Yes. Propopad natively supports mixed pricing with separate subtotals for one-time project fees and monthly retainers. The total investment displays both amounts clearly, for example “$3,500 + $5,500/mo.” This is something most PandaDoc alternatives do not support without manual workarounds.

How long does it take to set up Propopad?

About 2 minutes. Enter your agency’s website URL during onboarding and Propopad scans it to extract your logo, brand colors, services, and testimonials. Review the profile, confirm, and create your first proposal.

Does Propopad integrate with HubSpot and Pipedrive?

Yes. Propopad connects to both HubSpot and Pipedrive with one-click OAuth. Contacts import automatically, deals sync as pending proposals, and deal stages update when proposals are sent, viewed, or accepted.

See all proposal software comparisons.

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