The Proposify alternative
that agencies actually need
Proposify is a solid proposal tool, but it was built for sales teams, not agencies. If you are tired of per-seat pricing, restrictive send limits, and templates that do not match your services, Propopad is a Proposify alternative designed specifically for agencies with 2-15 people.
Your first proposal is free. No credit card required.
Why agencies look for a Proposify alternative
Proposify works for sales teams. Agencies need something different.
37% of Proposify reviewers come from marketing and advertising. They chose Proposify because there was nothing built specifically for agencies. Now there is.
Per-seat pricing scales against you
Proposify’s Team plan costs $49/user/month. As a result, a 5-person agency pays $245/month for the same tool. Propopad’s Pro plan is $39/month total for your entire team, regardless of how many people use it.
5 sends per month on the Basic plan
Proposify limits its $19 Basic plan to just 5 proposal sends per month. For an active agency, that is less than two weeks of work. Consequently, you are forced to upgrade to the $49/user Team plan almost immediately.
Templates built for sales, not services
Proposify’s content library uses reusable sections and snippets, which is useful for sales teams. However, agencies need pre-built service modules with pricing, deliverables, and scope already defined. Propopad includes 30 of these out of the box.
No native mixed pricing
Agencies often combine a one-time project fee with a monthly retainer. Proposify does not support this natively, so you end up building manual workarounds. In contrast, Propopad handles fixed, retainer, and mixed pricing in every proposal automatically.
Side-by-side comparison
Proposify vs Propopad for agencies
If you are evaluating a Proposify alternative, this comparison covers what matters most for agencies: pricing, speed, and whether the tool was built for how you work.
| Feature | Propopad | Proposify |
|---|---|---|
| Built for agencies | Yes, specifically | No, built for sales teams |
| Free plan | Yes, 1 full proposal | No, 14-day trial only |
| Pricing model | Flat team pricing ($19-69/mo) | Per user ($19-65/user/mo) |
| Cost for 5 users | $39/mo (Pro plan) | $245/mo (Team plan) |
| Proposal sends on starter plan | 10/month | 5/month |
| Time to first proposal | Under 60 seconds | 15-60 minutes |
| Website scanning onboarding | Yes, auto-fills branding and services | No |
| Pre-built service modules | 30 (SEO, social, branding, etc.) | Reusable snippets only |
| Mixed pricing (project + retainer) | Native with auto-calculated totals | Manual setup required |
| Tiered packages | Built-in with “Recommended” badge | Optional fees only |
| E-signatures | All plans, including free | All plans |
| CRM integrations | HubSpot and Pipedrive | HubSpot, Salesforce, Pipedrive, +more |
| Best for | Agencies with 2-15 people | Sales teams and larger organizations |
What makes this Proposify alternative different
Built for how agencies work, not how sales floors operate
Proposify helps sales teams manage high-volume proposal workflows. Propopad helps agency owners go from a new lead to a signed proposal in minutes, not hours. Here is what that looks like in practice.
60-second proposals
Scan your agency website during onboarding. Propopad automatically extracts your logo, brand colors, services, and testimonials. After that, select a client, pick services, and send.
30 service modules
Pre-built modules for SEO, social media, branding, web design, content marketing, paid ads, and more. Each one includes pricing, deliverables, and scope, so you set them up once and reuse them forever.
Mixed pricing
Combine a $15,000 website build with a $3,000/mo SEO retainer in one proposal. Subtotals and totals are calculated automatically, so you never need to build manual pricing workarounds.
Tiered packages
Present Basic, Standard, and Premium options with a “Recommended” badge. As a result, clients choose a package instead of negotiating a single price.
Toggleable add-ons
Let clients toggle optional services on or off inside the proposal. The total updates in real time, which means no revised proposals or back-and-forth emails.
E-signatures and tracking
Clients sign directly in the proposal. In addition, you can track which sections they read, how long they spend on each, and get notified the moment they accept.
The pricing difference
Flat pricing vs. per-seat pricing
This is the most common reason agencies look for a Proposify alternative. Per-seat pricing punishes growing teams. Here is how the costs compare as your agency grows.
| Team size | Propopad Pro | Proposify Team | You save |
|---|---|---|---|
| 1 user | $39/mo | $49/mo | $10/mo |
| 3 users | $39/mo | $147/mo | $108/mo |
| 5 users | $39/mo | $245/mo | $206/mo |
| 10 users | $69/mo | $490/mo | $421/mo |
All prices reflect annual billing. Proposify Team plan at $49/user/month.
Other Proposify competitors
How other alternatives to Proposify compare
If you are exploring alternatives to Proposify, you are probably also looking at these tools. Here is how they compare for agencies specifically.
PandaDoc
Full document automation platform with contracts, forms, and e-signatures. Starts at $35/user/month. Powerful but complex, and the per-seat pricing is even higher than Proposify. Better suited for enterprise sales teams than agencies. See our PandaDoc comparison.
Better Proposals
Design-focused proposal tool with clean templates. Starts at $19/user/month. Good visual quality, but per-user pricing still adds up for agencies. No pre-built service modules and no native mixed pricing support.
Qwilr
Interactive web-based proposals with strong visual design. Starts at $35/user/month. Well-suited for sales teams sending one-off quotes, but limited support for the recurring retainer pricing that agencies rely on.
Nusii
Simple proposal tool built for agencies and freelancers. Team pricing at $49/month for 5 users, which is similar to Propopad. However, it has fewer templates, no website scanning onboarding, and no tiered package support.
FAQ
Common questions about this Proposify alternative
How is Propopad different from Proposify?
Proposify is built for sales teams that need approval workflows, role permissions, and enterprise integrations. Propopad is a Proposify alternative built specifically for agencies with 2-15 people. It focuses on speed (60-second proposals), agency-specific features (30 service modules, mixed pricing, tiered packages), and flat team pricing instead of per-seat fees.
Does Propopad have a free plan?
Yes. Propopad’s free plan includes one full proposal with e-signatures, the Classic template, and complete editing. No credit card required. Proposify does not offer a permanent free plan, only a 14-day trial.
Can I combine project fees and monthly retainers in one proposal?
Yes. Propopad natively supports mixed pricing with separate subtotals for one-time project fees and monthly retainers. The total investment displays both amounts clearly. For example, “$3,500 + $5,500/mo.” This is one of the main reasons agencies switch from Proposify, which requires manual workarounds for this pricing structure.
Can I import contacts from my CRM?
Yes. Propopad integrates with HubSpot and Pipedrive with one-click OAuth. Contacts import automatically and deals sync as pending proposals on your dashboard. Proposify also integrates with HubSpot and Pipedrive, as well as Salesforce.
Is Proposify better for larger teams?
Yes, if your team is larger than 15 people and you need enterprise features like approval workflows, role-based permissions, and Salesforce integration, Proposify is likely a better fit. Propopad is designed for agencies with 2-15 people who value speed and simplicity over enterprise governance features.
How fast can I set up Propopad?
About 2 minutes. Enter your agency’s website URL during onboarding and Propopad scans it to extract your logo, brand colors, services, and testimonials. After that, review the profile, confirm, and you are ready to create your first proposal.
Is there per-seat pricing?
No. Propopad uses flat team pricing. Starter includes 2 users at $19/month, Pro includes 5 users at $39/month, and Business is unlimited users at $69/month. All prices are annual billing. By comparison, Proposify’s Team plan costs $49/user/month, which means a 5-person team pays $245/month.
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